ARTICLE 10 PAYROLL ALLOTMENTS FOR WITHHOLDING OF DUES SECTION 1 - GENERAL A. For the purpose of this Article 1. The term "employee" refers to any bargaining unit employee. 2. The term "servicing payroll office" refers to the DFAS Center which is responsible for processing the pay of the employee. 3. The term "payroll allotment" refers to a voluntary authorization by the employee for a deduction in a specified amount to be made from the employee's pay each pay period for the payment of dues, associated with his or her membership, to the Local. B. We agree that: 1. Within the parameters set forth, establishment of procedures and the administration of this Article are matters for negotiation at the Center level. 2. The Local and the Agency are each responsible for fully informing the employee that his or her authorization for a payroll allotment: a. Is completely voluntary. b. Cannot be revoked for a period of at least 1-year from the effective date of an employee's allotment. The effective date of the allotment is the beginning of the first pay period in which the dues allotment is deducted. 16 c. Revocation is received on the employee's anniversary date of the authorization, or during the 10-day period preceding. If the anniversary date cannot be determined, the revocation must be received during the first 10 days of the anniversary month. SECTION 2 - AUTHORIZATION OF PAYROLL ALLOTMENT A. Only one payroll allotment shall be authorized for an employee. B. Standard Form (SF) 1187, Request for Payroll Deduction for Labor Organization Dues, shall be used. The Local shall distribute this form to the employees. C. When an employee is transferred from a bargaining unit position at one DFAS activity to a bargaining unit position at another DFAS activity, deductions for local Union dues will continue, contingent upon the fact that the transfer is within the same FLRA-approved unit of recognition. Such dues withholding will continue at the basic rate then applicable at the gaining activity and the dues shall be remitted to the local union at the gaining activity. If an employee has timely executed an SF 1188, Revocation of Voluntary Authorization Dues, prior to his or her transfer, the losing activity shall forward such document to the gaining AFGE Local. In the event that the transfer of an employee is not within the same FLRA-approved unit of recognition, the Agency will be required to terminate that employee's deductions for local Union dues. D. The payroll allotment shall be in an amount determined by the AFGE Local and signed by the employee on the SF 1187. 1. No more than two changes in the amount of the basic payroll allotment shall be made during a calendar year. 2. Written notification of a change in the amount of the basic payroll allotment shall be furnished to the servicing payroll office by the AFGE Local at least 30 days prior to the change. E. When the Local changes the amount of the basic payroll allotment, they will provide the servicing payroll office the following information: 1. Current rate 2. Amount of change 3. New rate 4. Telephone number (both DSN and commercial) and name of person to contact if they have questions. 5. Address for remittance and if necessary account number. 6. Address for dues listings to be submitted. SECTION 3 - TERMINATION OF AUTHORIZATION A. The payroll allotment shall be terminated when any of the following situations occur: 1. The employee retires 2. The employee dies 3. The employee is separated 4. The employee transfers to another Servicing Payroll Office outside the Agency. 5. The employee ceases to be a member of the bargaining unit. 6. A member may voluntarily revoke his or her allotment for the payment of the dues by completing SF 1188, or equivalent written notice, and submitting it in duplicate directly to the servicing payroll office. In any case, revocation will become effective on the first full pay period provided the requirements of Section 1.B.2 of this Article have been met. The Servicing Payroll Office will provide the AFGE Local appropriate notification of the revocation upon receipt. The duplicate copy of SF 1188, completed by the member may be used for this purpose. B. When an employee is temporarily promoted out of the bargaining unit, dues will not be withheld during the period of the temporary promotion. However, dues withholding will be restored upon their return to the bargaining unit, unless the employee has followed revocation procedures as described in Section 1B(2) and Section 3. SECTION 4 - PROCESSING PAYROLL ALLOTMENTS A. Dues withholding will become effective the first full pay period after a properly executed allotment form is received in the servicing payroll office. B. No dues shall be withheld or deducted for any pay period in which the employee's net salary, after other legal or required deductions, is insufficient to cover the full amount of the payroll allotment. C. After each pay period, the servicing payroll office shall remit the payroll allotment deduction with a listing that contains the following: 1. The pay period designator. 2. The names of employees from whom deductions were made and the amount of each deduction, their social security, number and their organization assignment. 3. The total number of employees from whom dues were withheld. 4. The total amount withheld. 5. The names of employees from whom no dues were deducted in accordance with Sections 3 and 4.B. above and the reasons why the dues were not deducted. D. In the event that there is a problem with the payroll allotment deduction or the information provided for in Section 4.C., we will work together to resolve the problem. E. In the event of a significant error in the payroll deduction remittance, the Union will notify the Principal Deputy Director of their Center for resolution. This Article may be supplemented.