ARTICLE 13 OVERTIME SECTION 1 - GENERAL We recognize that overtime is used to ensure that our mission is achieved and to promote economy and efficiency in accomplishing the workload. Overtime covers circumstances such as temporary peak workloads or emergency situations requiring special action to preserve health, welfare, and safety of personnel or to protect Government property. As we make reference to the term overtime in this Article, we also include compensatory time and holiday premium hours. All applicable laws, rules, and regulations will be used in the application of overtime. In no circumstance will overtime assignments be made as reward or punishment. Normally, employees whose performance has been documented as less than fully successful may not be requested to work overtime. Overtime tasks will be performed by those employees who perform the work on regular duty time before requesting assistance from qualified employees outside the work unit. Hours of work officially ordered and approved in excess of 80 hours in a pay period will be administered as paid overtime or compensatory time. SECTION 2 - SCHEDULING AND APPROVAL A. The utilization of these hours must be authorized and approved orally or in writing by the appropriate designated authority. Overtime, compensatory time, and holiday premium hours will be scheduled, approved, and worked in increments of 15 minutes or multiples of 15 minutes. B. Mandatory overtime is overtime directed by management, and it is desirable that such occurrences be as infrequent and for as short a duration as possible. Whenever possible the union will be given forty-eight hours notice of mandated overtime. Mandatory overtime will be assigned to those employees with the latest service comp date on a rotating overtime list when there are insufficient volunteers, unless special skills are needed. C. Unscheduled overtime assignments shall take into consideration any personal hardship of an employee. D. The employee will be provided a 48-hour advance notice of scheduled overtime. Employees who report for scheduled overtime, which has been canceled, will receive two (2) hours pay if they were not notified of the cancellation. E. Overtime will normally be accomplished on a volunteer basis. However, work units will maintain a rotating overtime list, based on service computation date, to ensure that overtime will be distributed on a fair and equitable basis. Mandatory overtime will be assigned to those employees with the latest service computation date on the rotating overtime list when there are insufficient volunteers, unless special skills are needed. SECTION 3 - CALL-BACK OVERTIME A. Call-back overtime is defined as irregular or occasional overtime work performed by an employee for which they are required to return to the place of employment to perform the work. B. Employees shall be provided advance notice to the maximum extent possible of the requirement to perform call-back overtime work. C. The overtime roster will be utilized and the supervisor will advise the employee that they are in a call-back status. SECTION 4 - ON-CALL OVERTIME A. On-call overtime is defined as those occasional situations when an employee is notified that they are subject to call during a specified period of time outside their normal tour of duty. Overtime shall be approved only for the specified period of the on-call condition which qualifies as hours of work as defined by governing laws, regulations, and decisions of the Comptroller General. B. The overtime roster will be utilized and the supervisor will advise the employee that they are in an on-call status. SECTION 5 - STAND-BY OVERTIME A. Stand-by overtime is defined as hours of work when the employee is restricted to their duty station, close to it, or their living quarters and they are required to remain in a state of readiness to perform work. Their personal activities are substantially limited. B. Employees required to remain in a stand-by status will be available to work and will be in a pay status. C. The overtime roster will be utilized and the supervisor will advise the employee that they are in a stand-by status. SECTION 6 - ELECTRONIC DEVICES A. Pagers, and other electronic devices, such as cellular phones, beepers, etc., may be used as a convenience for on-call and stand-by employees. The use of devices will not establish the status (e.g., on-call or stand-by) of an employee. The supervisor is responsible for notifying the employee as to their status. B. Procedures for the use of electronic devices are established locally. SECTION 7 - LEAVE POLICY The fact that an employee used annual, sick, administrative leave, or compensatory time during any period will not be the sole reason to exclude them from working overtime during that same pay period. SECTION 8 - BREAKS AND LUNCH Employees who work overtime will be allowed a 15-minute rest break during the middle of each consecutive 4-hour period worked. A lunch break will be taken during an 8-hour overtime period. Section 6B may be supplemented. ARTICLE 14 ANNUAL LEAVE SECTION 1 - GENERAL Annual leave is a right of the employee and not a privilege. Consistent with the needs of the Agency, annual leave, which is requested in advance, will be approved. It will be the responsibility of the supervisor, in consultation with the employee, to schedule annual leave to insure that annual leave is scheduled for use so as to prevent any unintended loss at the end of the year. When requested, employees will normally be advanced annual leave not to exceed the amount that can be accrued during the leave year. SECTION 2 - CONSECUTIVE VACATION TIME 29 For vacation purposes, supervisors will attempt to schedule workloads and annual leave in a manner which will permit each employee, if he or she wishes, to request up to two consecutive weeks in each year. Approvals of such requests are subject to the needs of the agency. SECTION 3 - RESOLVING CONFLICT In the event of a conflict of annual leave scheduling among employees at a given duty station, Service Computation Date (SCD) will govern, in the absence of personal hardship. SCD will be used on a rotating basis.