ARTICLE 33
PERSONNEL RECORDS

SECTION 1 - GENERAL

A. The Agency will not maintain any system of personnel
records other than those authorized by the Office of Personnel
Management (OPM) and those Agency systems published in the
Federal Register in compliance with the provisions of the Privacy
Act of 1974.

B. Employees will be made aware of, have access to for
review, and be provided a copy of their file from any systems of
records, upon request, and not otherwise restricted by law or
regulation, kept by their supervisor relating to their
employment.

SECTION 2 - OFFICIAL PERSONNEL FOLDER (OPF)

A. The OPF is the official repository for records affecting
an employee's status and Federal service. The folder provides
the basic source of factual data about the employee's Federal
employment history and is used primarily by the Human Resources
Director in screening qualifications, determining status,
computing length of service, and other information needed in
providing personnel services.

B. The Agency shall provide for the maintenance of an OPF
for every employee. Upon request, employees will be informed as
to the location of their OPF.

C. Material will be filed in the OPF in compliance with
applicable rules and regulations of the OPM.

D. Each employee and/or his or her designated representative
shall be permitted to review any document appearing in the
employee's OPF upon request. The employee will make an
appointment when necessary. If the representative seeks to
review the OPF without the employee present, the employee must
provide written authorization to the Agency.

E. Upon request, an employee will be entitled to have one
photocopy without charge of each document within his or her OPF.

F. Authorized personnel, not employed by the Agency, may
inspect an employee's OPF only after producing appropriate
credentials. As required by the Privacy Act of 1974, an accurate
accounting will be made for disclosure of information from the
OPF, and upon request, the information from this accounting will
be made available to the employee.

G. Records of charges placed in the OPF determined to be
unfounded will be removed. Such charges will not be considered a
factor in connection with any future personnel actions.

H. Any adverse material removed from the employee's OPF will
be returned to the employee for final disposition by the
employee.

SECTION 3 - SUPERVISOR'S RECORD OF EMPLOYEE

A. The supervisor's notes will be provided to the employee
when used to support an adverse or disciplinary action, including
counseling.

B. All other procedures regarding supervisor's record of
employees will be locally negotiated.

SECTION 4 - CONTROL OF RECORDS

Personnel records referred to in this Article will be
maintained in such a manner so as to prevent disclosure to
individuals who do not have an official need for the information.

Section 3B of this Article may be supplemented.