Working Group Notes Tuesday May21, 2002

Present: Pete Heins, Teresa Briley, Jimmie Wattley, Mark McDonald, Craig Fitzgibbons, Angela Beltowski, William Sanders, Robin Smith.

It was agreed that the team must first set up ground rules for the session.

1. Address issues not personalities.

2. Caucus = "We need to talk" or "Discussion Break"

3. Park issues as needed for discussion at another time.

4. This is not negotiations.

5. Start time 8:30, End time 5:00 or when finish item being discussed at that time. Lunch from 12 -1. Breaks as needed.

6. All issues submitted to group must be complete (as possible) packages. They will then be sent to Kelley Dull for distribution to Union. Due-outs will be assigned and followed up on to ensure completion. We need to provide quality information to both the Union and Management. If we don't have all of the information here it will be a due-out.

7. Ground rules can be revisited as necessary.

Discussion took place on what complete packages means and what needs to be included on the Frank forms. Complete was defined as having a completed frank form and as much information about the topic as possible.

Management has a concern that they don't know the Union's concerns until they get to the table. This does not give them ample time to prepare for the issues.

Six Hats training is on hold. It is not ready to be given yet.


CSG pilot-- A stand alone customer service group. The CSG was requested by the customers at San Antonio. Currently only San Antonio is effected. Can get more information from Evelyn Mendoza or Sally Smith at San Antonio.

Discussion about who would be included if the briefings would be completed as VTC's prior to negotiations. Management's position is that it would be the Council E-Board and that it would be Kelley's decision to include other Local officers. The concern is that questions and concerns will not be voiced if the Local Presidents or representatives effected by the topic are not involved with the VTC. Level of recognition has been raised to the Council level, this brings all negotiations to the National level. Through bargaining it can be decided that that issues can go back to the local level. Will be working on doing an interim agreement on what level the negotiations can be done based on the subject.

Need to talk to Kelley about including the affected locals in the VTC's.

Working group is recommending that all attempts be made to complete the briefings via VTC prior to the negotiation session.

Updated briefings on EDA/WAWF/EDM/EDI.

Corporate resources restructuring- Union is requesting an updated briefing.

* the CLC is effected by this process

* mgmt stated that the procedure for RIF and transfer of function is addressed in the contract and those parts of the restructuring are not subject to negotiation.

Union Agenda Items

1) Most Efficient Process- Union. Is for the Army Operating Forces Accounting function. A team was created to develop standard SOP's for all accounting functions. Management's position on this is that the assignment of work is not negotiable. Can only negotiate any adverse impact to the employees. This topic was tabled until tomorrow.

2) 4 hours admin time for medical screenings- Union. Need to include with the frank form a copy of the Executive order authorizing this. Also any issues that need to be addressed.

3) E/MSS E-LES Union and Management. A one year pilot was agreed to on using the E-LES. That year has not yet ended. There are several issues that need addressed i.e. denial of waiver requests, criteria for approval of waiver, employees being harassed/threatened by management about not turning off the hardcopy. The Union will gather all concerns so dialog can take place at the table. Disciplinary actions are not taking place if employees do not turn of the hardcopy LES while it is still in the pilot phase. Mr. Bloom's expectation was that all employees would turn of the hardcopy LES. There is a concern about the employees who do not work at a computer or are not able to use a computer.

4) EEO/ADR Policy. Fast track procedures followed by EEO. DFAS EEO selected Fast track as their ADR process. Will need to park to find out the issues.

5) E-Biz-was known as BMR. Briefing was done on Monday to Council. Detailed information about the timekeeping phase. Only Phase I is ready to be rolled out which is timekeeping. Briefing covered all four phases. Trying to begin to look at concerns as they are recognized prior to implementation. Parked until we get further information from Monday.

6) Telework- what are concerns? Agreement was reached on a Telework Regulation at negotiations and then DOD's regulation was release and was less restrictive than what DFAS negotiated. It was revisited and new issues were brought up causing changes to not be made(Per Teresa). Roll out will take place for non-bargaining unit employees and will re-negotiate for the bargaining unit. It was the Unions understanding that the hold up was the training package that was supposed to be done prior to implementation to ensure all offices were following the regulation the same way.

7) Career Learning Centers-Union.

Materials are being given to the Business Lines. If they don't want them there is different information being given out as to what will happen to the materials. Centralized storage facility, destroyed, offered to the union to maintain etc. All materials will eventually be available on line. There is a proposal to the Training Advisory Board that tells what will happen to the materials. Employees can no longer check out materials at the CLC's. There are books in the library that are necessary in some offices for day-to-day business (IT). These books are not available for use on line. Is the E-Library going to be a contractor or a subscription? A contract is limited to 5 years and at the end of that time we would have to rebuild the library since it would be owned/operated by the contractor.

Wed. June 22, 2002

8) Workforce Transition Program-additional concerns. Program Manager is Rick Hastings. This program has been negotiated (per mgmt). According to the Union notes there was a briefing done with guidelines for the workforce transition program but no negotiations have taken place.

9) 334 to 2210 transition- Request for info/Negotiation if needed. Narrowly defined group to a broad group. 2210 puts all system/computer employees into one classification. This may be a reclassification issue. Supervisors are telling employees that they are working on new position descriptions. Pete Shepard came in and spoke to us about what the 2210 classification includes. This is being done because OPM is doing families of jobs. 334, 391, 332, and 335 are all being put into 2210. How will this effect the special salary rate? Per Pete Shepard there will be no change. He went on to say that they are looking at if/how this will impact the employees. OPM creates standards and DFAS has to implement. This should be an invisible change to the employee other than there series and possibly their title changing.

10) DTS- implementation at Arlington for the Finance and IT directorates. It is a DOD mandate to begin using. What is impact on end processing. Concern about disciplinary actions while in the beginning phases. No timeframe yet for other Phases. Mgmt will be prepared to tell where they are on this. This is not a pilot in the old sense. Change in the system falls under technology of performing work and is not negotiable. This is Phase I of rolling out DTS to all of DFAS. There will be no job losses because DTS is being implemented for Finance and IT at Arlington (Teresa). John Medley is telling employees in all hand meetings the number of cuts we will be taking due to DTS. Pete stated that John Medley had no business saying what he did.

11) DPPS- Not ready. Pulled off the list by Management.

Management Agenda Items:

1) Function of Working Group. Would like to see the proposal of small work groups, SME's etc. Have more power as a group. Do more than just administrative and dialog of issues. Become more efficient. Possibility of working group do prep time with negotiation team. Evolution of the process.

2) Standard Organization Structure. Negotiation for vendor pay line- Management.

3) Council needs to be informed of local issues. Local agreements/implementation of parts need to be blessed by the Council. It is a ULP to by pass exclusive bargaining right of the Council. EDM is an example at San Antonio and Kansas City. Everything is at the National level unless it is changed through negotiation.

4) Centralization of Scanning Documents. DCC is Document Capture Center in Columbus.

5) Centralized Customer Support-Call centers. There is a pilot in Dayton/Columbus. Move all call centers to one central site? More info will follow.

6) Corporate Resources Restructure- Negotiation -Management

Plans are done, transition over the next year. Discussion about whether it will be done all at one time or in pieces. Possibly have a DFAS wide hiring freeze? Need to keep this from effecting too many people. Retain valid positions? VERA/VESP have to show elimination of slots.



Went over prioritized list. Due-outs required two weeks prior to session. June 14th cut-off. Pete and Angela will coordinate to get all forms finished and sent NLT June 14th.